Tag: Meetings

Information about SEPTLA meetings, including agendas and takeaways

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SEPTLA Fall Meeting 2019 Invitation – NEW DATE

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Please join us for the SEPTLA fall meeting at Moravian Theological Seminary! Due to unforeseen circumstances, the SEPTLA meeting has been rescheduled. NEW DATE: Friday, November 1.

Registration will begin at 9:30 am with light refreshments, and the meeting will start at 10 am.

Lunch is $10; payable in cash.  Exact change is always appreciated.

Please RSVP by Friday, October 18.  Please note in the form whether or not you will need a parking pass, which will be sent via mail.

I’m still working on the parking and am hopeful that attendees can still park in the College Hill Moravian Church lot. Please do not hesitate to contact me if you have any questions or concerns. Thank you for your understanding,

Questions??? Contact Elizabeth Young Miller (millere@moravian.edu).

RSVP link (new link): https://docs.google.com/forms/d/e/1FAIpQLSfcxVZ74gYing4zhNDV0EMyHhpGVc5vhfS7IYrwKQ99UcAzsA/viewform?usp=sf_link 

Schedule (tentative)

9:30   Registration
10:00 Discussion of collection development policies

  • Given your budget, which subject areas are a priority? Have they had to change as your budget changes?
  • Does your policy provide a rationale (i.e., a principle derived from your institution’s faith-background) for the selection of all materials in your collection?
  • Does your policy provide guidance for collection choices at the broad subject level only (i.e., Music), or does it contain guidelines for specific subsections (i.e., Baroque keyboard music)?
  • As digital publications become more desirable and accessible, have you adjusted your policy to specify when electronic versions should be bought, when print ones should be bought, and when both should be bought? Do you now favor digital versions exclusively?
  • How much do you rely on faculty input for new purchases? How much discretion does the librarian have in deciding which items to purchase?
  • Does anybody “commit to retain” any portions of their collection?
  • Based on a comparison of our subject specialties/purchasing priorities, can we hammer out a list of LC subject areas that show strengths

12:00 Lunch
1:00   Interest Group Meetings (to elect new chairs)
1:30   Business meeting
2:00   Conversation on the value of SEPTLA

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SEPTLA Spring Meeting 2019 Invitation

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Please join us for our next meeting Thursday, May 9, 2019, hosted by St. Charles Borromeo Seminary.

RSVPs accepted through April 25: jhumble [at] scs [dot] edu

Agenda (updated 5/6/19)

9:00 – 9:30: Registration and continental breakfast

9:30 – 10:30: Slack workshop

10:45 – 11:45: Business meeting

12:00 – 1:00: Lunch

1:00 – 2:30: Report on collection development policies

SEPTLA Business Meeting Minutes, May 11, 2018

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Spring Meeting – May 11, 2018
Cairn University

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I. Welcome and Thanks
Myka Kennedy Stephens welcomed everyone and called the meeting to order.

II. Approval of Agenda
Myka Kennedy Stephens asked if there were any changes to the agenda. Seeing
none, the agenda was approved.

III. Approval of Minutes from October 4, 2017 Meeting
Myka Kennedy Stephens explained that since minutes from the fall meeting were not submitted, she reconstructed them. She asked if there were any changes, encouraging members to e-mail the Executive Committee with any corrections.

IV. Reports

A. Treasurer’s Report
1. Checking balance: $4,192.48
2. Deposits reflect dues
3. Withdrawals account for meeting expenses and SEPTLA’s web presence
4. PNC Money Market balance: $6,718.14
5. Total balance: $10,910.62

B. Membership Task Force
Elizabeth Young Miller thanked committee member Jim Sauer and provided some context for the report. She emphasized that the membership would be consulted regarding the recommendations and clarified that stipends will not be offered to the president of SEPTLA.

C. Continuing Education Committee Report
Ondrea Murphy thanked Cairn University for hosting the meeting and recognized the contributions of the Continuing Education Committee: Julie Dawson, James Humble, and Lydia Putnam. The Committee will be in dialog about the fall meeting, as well as the workshop piece for the spring 2019 meeting. Currently, the Committee is looking for hosts for the fall meeting. Lydia Putnam mentioned that Biblical may be interested in hosting.

D. Communications Committee Report
Virginia Dearborn thanked those who serve on this committee and reported that that there are openings. The “News” section of the website has new content and feedback is welcome. Lydia Putnam highlighted the RSS feed on the website.

E. Research Services Interest Group Report
Ondrea Murphy reported on behalf of Bethany O’Shea. The Interest Group
discussed instructional videos, a conversation that will continue in the fall. Lydia
Putnam highlighted that there are further questions, such as meeting standards and
complying with accessibility. Virginia Dearborn also mentioned that the group
discussed how to share these videos. Bethany will share the PowerPoint slides
with Virginia, who can post them to the SEPTLA website

F. Cataloging and Metadata Interest Group
Melvin Hartwick reported for Chris Schwartz. The main topic of the meeting was the RDA Toolkit Restructure and Redesign (3R) Project. This project is dramatically changing the web-based version of the cataloging code, RDA Toolkit. At the meeting, we examined the preliminary screenshots that are available now. A beta version is scheduled to be released on June 13, 2018. We also discussed the ATLA NACO Funnel Project. Melvin highlighted that Princeton will be offering NACO training this summer and encouraged any interested libraries to contact Princeton.

V. Election of Officers
Since the past president was not in attendance, Myka Kennedy Stephens presided over the election of officers.

A. Secretary
Myka asked for nominations from the floor. Patrick Milas nominated Robert (Bob) McInnes. Bob accepted the nomination. Seeing no new nominations, Steve McKinzie moved to close nominations. Bob was elected by a clear majority.

B. President
Myka opened nominations from the floor. Donna Roof nominated Elizabeth Young Miller, who accepted the nomination. Seeing no additional nominations, Elizabeth was approved as president.

VI. Additional Openings (to be appointed by Executive Committee)

A. Archivist
Myka Kennedy Stephens shared that the Executive Committee voted to appoint Jim Humble the archivist earlier that week. The archives, which had been housed at Lancaster Bible College, will be moving to St. Charles Borromeo.

B. Newsletter Editor
Myka Kennedy Stephens explained that Stephanie Kaceli would be stepping down from her role as newsletter editor, and Myka asked for volunteers. Myka shared more about this position, explaining that this individual is part of the Communications Committee and serves a two-year renewable term, sharing the newsletter with the membership four (4) weeks before each meeting. Chris Schwartz asked if this person attends Executive Committee meetings. Myka replied that this individual would serve as a co-chair of the Communications Committee with Virginia Dearborn. Virginia and the newsletter editor would take turns attending the Executive Committee meetings. Since no volunteers were forthcoming, Myka encouraged interested parties to talk with her. The Executive Committee will appoint someone if there are no volunteers.

VII. Other Business
Myka Kennedy Stephens asked if there was any additional business. There was none.

VIII. Adjourn
Myka Kennedy Stephens thanked everyone for attending and adjourned the meeting.

Respectfully Submitted,
Elizabeth Young Miller

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SEPTLA Fall 2018 Meeting Invitation

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Join us for the next SEPTLA meeting!

DATE: Thursday, November 8, 2018
LOCATION: Missio Seminary (formerly Biblical Theological Seminary) in Hatfield, PA

Please RSVP by October 26, 2018: https://goo.gl/forms/taARtYpvHfnYjNXj2

Directions: https://goo.gl/maps/ZM4Um4EBEtj 200 N Main St, Hatfield, PA 19440

Tentative schedule

9:30-10:00, Registration and Light Refreshments
10:00-10:30, Interest Group Meetings

  • Cataloging and Metadata Interest Group: (1) Cataloging workflows, (2) Resources (materials/programs) for training paraprofessional staff in cataloging (particularly copy cataloging). If you have some internal documentation on these topics that you would like to share with the group, please bring at least 10 photocopies.
  • Research Services Interest Group: (1) Electing a new chair , (2) Training videos (or other topic of the group’s choosing)

10:45-11:45, Business Meeting
11:55, Greeting
12:00-1:15pm, Lunch ($10)
1:30-2:45, Resource Sharing Task Force Discusses SEPTLA Resource Sharing Survey 2 Results
3:00, Tour of the Missio Library and Booksale (optional)

Things to Do notebook with a pen

SEPTLA Business Meeting Agenda, November 8, 2018

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  1. Welcome and Thanks
  2. Approval of Agenda
  3. Approval of Minutes from May 11, 2018
  4. Reports
    • Treasurer’s Report
    • Research Services Interest Group
    • Cataloging and Metadata Interest Group
    • Communications Committee
    • Continuing Education Committee
  5. Amendments to Bylaws
  6. Job Description for SEPTLA Administrative Assistant
  7. Openings
    • Chair of Continuing Education Committee
    • Member at Large of the Continuing Education Committee
    • Newsletter Editor
  8. Institutional News
  9. Other Business
  10. Conclusion and Next Meeting