Proposed Amendments to the SEPTLA Bylaws, August 21, 2018

Endorsed by the Executive Committee on August 21, 2018

Section 5.3 – Terms of Office

Motion: To amend 5.3 by striking “as chair of the Executive Committee.”  This pertains to the Past President and does not reflect current practice.

5.3. The President and Secretary may stand for re-election for a consecutive second one year term. If the President is re-elected for a second term, the Past President shall serve a second term.

Section 6.1. President

Motion: To add 6.1.2. The President shall thank the host institution and speaker(s) in writing.

Motion: To add 6.1.3. The President shall call, prepare agendas for, and chair meetings of the Executive Committee.

Motion: To renumber 6.1.3 to 6.1.4. 

6.1.4. The President shall serve as a member of the Executive Committee during the time of service as president and while in the capacity of immediate past president.

Motion: To renumber 6.1.2 to 6.1.5.

6.1.5. The President shall also be responsible for preparing a column for each issue of the newsletter.

Motion: To renumber 6.1.4. to 6.1.6.

6.1.6. The President, with the assistance of the Executive Committee, shall schedule a review of all official SEPTLA documents during their first term.

Motion:  To add 6.1.7. The President, in consultation with the Executive Committee, shall determine the need for task forces.

Motion: To renumber 6.1.5 to 6.1.8.

6.1.8. The President, with his or her email address, will be listed as the official contact on the SEPTLA Website and be responsible for prompt response to inquiries made via the Website.

Motion: To add 6.1.9. The President shall send a welcome packet to new library directors, including the SEPTLA bylaws and the direct-borrowing agreement for the signature of the new director.

Section 6.2. Secretary

Motion: To strike “6.2.4. The Secretary shall send a packet of SEPTLA bylaws and direct borrowing agreement for the signature of a new library director in a Member Institution.”  These responsibilities have been added to 6.1.9.

Section 6.3. Treasurer

Motion: To add 6.3.1. The Treasurer shall serve as the primary contact for the bank.

Motion: To renumber 6.3.1 to 6.3.2 and to strike “hold” and add receive, steward and disburse and strike “and.”

6.3.2. The Treasurer shall receive, steward and disburse any moneys of the association, maintain records of income and expense, and provide reports during each Executive Committee meeting and plenary business meeting.

Motion: To renumber 6.3.2 to 6.3.3.

6.3.3. The Treasurer shall serve as a member of the Executive Committee.

Section 6.4. Past President

Motion: To add 6.4.3. The Past President shall distribute a survey after each membership meeting, analyze the results, and share the findings with the Executive Committee.

Motion: To renumber 6.4.3 to 6.4.4.

6.4.4. The Past President shall solicit nominations for those offices to be filled in the annual elections.

Motion: To add 6.4.5. The Past President shall solicit applications for the ATLA conference first-time attendee scholarship.