Table of Contents
Join us for the next SEPTLA meeting!
DATE: Thursday, November 8, 2018
LOCATION: Missio Seminary (formerly Biblical Theological Seminary) in Hatfield, PA
Please RSVP by October 26, 2018: https://goo.gl/forms/taARtYpvHfnYjNXj2
Directions: https://goo.gl/maps/ZM4Um4EBEtj 200 N Main St, Hatfield, PA 19440
9:30-10:00, Registration and Light Refreshments
10:00-10:30, Interest Group Meetings
- Cataloging and Metadata Interest Group: (1) Cataloging workflows, (2) Resources (materials/programs) for training paraprofessional staff in cataloging (particularly copy cataloging). If you have some internal documentation on these topics that you would like to share with the group, please bring at least 10 photocopies.
- Research Services Interest Group: (1) Electing a new chair , (2) Training videos (or other topic of the group's choosing)
10:45-11:45, Business Meeting
12:00-1:15pm, Lunch ($10)
1:30-2:45, Resource Sharing Task Force Discusses SEPTLA Resource Sharing Survey 2 Results
3:00, Tour of the Missio Library and Booksale (optional)
After recently participating in Moravian’s third annual Heritage Day, a time of service to the community, I am reminded of the value of volunteering as a way to give back and the many forms it can take. Along with other members of the seminary community, I compiled origami kits for hospitalized children in the region and created cards to go with these packets. The aim of Heritage Day is to convey the message that others care and that we are all on the journey of life together. SEPTLA members share a similar mentality.
I must admit, however, that it was tempting not to participate in Heritage Day this year, especially with a busier than usual September. Lots of us, myself included, wear many hats and may sometimes feel like we are in the circus walking the balance beam, juggling multiple responsibilities, and trying not to fall. Fortunately, we are not alone; we can lean on our SEPTLA colleagues.
SEPTLA members serve as resources for one another, sharing their expertise in particular areas. Moreover, SEPTLA meetings provide the perfect opportunity for learning about best practices and brainstorming how we can “be better together.” At the fall meeting scheduled for November 8 at Missio Seminary (formerly Biblical Theological Seminary), the Resource Sharing Task Force will continue the conversation that we started at the spring meeting—how can we leverage our solidarity to get the best “bang for our buck” and move our libraries and institutions forward.
During the business meeting, we will discuss the important roles of those serving in leadership positions within SEPTLA and how the bylaws and the proposed addition of an administrative assistant can more accurately reflect these responsibilities and better serve the membership. Serving together we can accomplish more.
In closing, consider the value of SEPTLA and how you might be able to contribute to the future of this organization in big and small ways. There are a variety of ways to get involved. Currently, the following positions are open:
- Chair of the Continuing Education Committee
- Member at large of the Continuing Education Committee
- Newsletter Editor
- Chair of the Research Services Interest Group
If you are willing to serve, but are concerned about the time commitment, please let me know. Perhaps co-chairing is a solution. How will you “pay it forward?”
Elizabeth Young Miller
SEPTLA President, 2018-2019
- 1. Welcome and Thanks
- 2. Approval of Agenda
- 3. Approval of Minutes from May 11, 2018
- 4. Reports
- a. Treasurer’s Report
- b. Research Services Interest Group
- c. Cataloging and Metadata Interest Group
- d. Communications Committee
- e. Continuing Education Committee
- 5. Amendments to Bylaws
- 6. Job Description for SEPTLA Administrative Assistant
- 7. Openings
- a. Chair of Continuing Education Committee
- b. Member at Large of the Continuing Education Committee
- c. Newsletter Editor
- 8. Institutional News
- 9. Other Business
- 10. Conclusion and Next Meeting
Endorsed by the Executive Committee on August 21, 2018
Section 5.3 – Terms of Office
Motion: To amend 5.3 by striking “as chair of the Executive Committee.” This pertains to the Past President and does not reflect current practice.
5.3. The President and Secretary may stand for re-election for a consecutive second one year term. If the President is re-elected for a second term, the Past President shall serve a second term.
Section 6.1. President
Motion: To add 6.1.2. The President shall thank the host institution and speaker(s) in writing.
Motion: To add 6.1.3. The President shall call, prepare agendas for, and chair meetings of the Executive Committee.
Motion: To renumber 6.1.3 to 6.1.4.
6.1.4. The President shall serve as a member of the Executive Committee during the time of service as president and while in the capacity of immediate past president.
Motion: To renumber 6.1.2 to 6.1.5.
6.1.5. The President shall also be responsible for preparing a column for each issue of the newsletter.
Motion: To renumber 6.1.4. to 6.1.6.
6.1.6. The President, with the assistance of the Executive Committee, shall schedule a review of all official SEPTLA documents during their first term.
Motion: To add 6.1.7. The President, in consultation with the Executive Committee, shall determine the need for task forces.
Motion: To renumber 6.1.5 to 6.1.8.
6.1.8. The President, with his or her email address, will be listed as the official contact on the SEPTLA Website and be responsible for prompt response to inquiries made via the Website.
Motion: To add 6.1.9. The President shall send a welcome packet to new library directors, including the SEPTLA bylaws and the direct-borrowing agreement for the signature of the new director.
Section 6.2. Secretary
Motion: To strike “6.2.4. The Secretary shall send a packet of SEPTLA bylaws and direct borrowing agreement for the signature of a new library director in a Member Institution.” These responsibilities have been added to 6.1.9.
Section 6.3. Treasurer
Motion: To add 6.3.1. The Treasurer shall serve as the primary contact for the bank.
Motion: To renumber 6.3.1 to 6.3.2 and to strike “hold” and add receive, steward and disburse and strike “and.”
6.3.2. The Treasurer shall receive, steward and disburse any moneys of the association, maintain records of income and expense, and provide reports during each Executive Committee meeting and plenary business meeting.
Motion: To renumber 6.3.2 to 6.3.3.
6.3.3. The Treasurer shall serve as a member of the Executive Committee.
Section 6.4. Past President
Motion: To add 6.4.3. The Past President shall distribute a survey after each membership meeting, analyze the results, and share the findings with the Executive Committee.
Motion: To renumber 6.4.3 to 6.4.4.
6.4.4. The Past President shall solicit nominations for those offices to be filled in the annual elections.
Motion: To add 6.4.5. The Past President shall solicit applications for the ATLA conference first-time attendee scholarship.
2:30 p.m., September 25, 2018
Present: Virginia Dearborn (Communications Committee chair), Melvin Hartwick (interim Continuing Education Committee chair), Patrick Milas (treasurer), Elizabeth Miller (president), Chris Schwartz (Cataloging & Metadata Interest Group chair), Myka Kennedy Stephens (past president)
Not present: Mark Draper (Resource Sharing Task Force chair), Robert McInnes (secretary), a Research Services Interest Group representative
Elizabeth called the meeting to order.
Approval of the Agenda
Myka asked about committee members whose terms were expiring at the fall meeting. This was added to the agenda to be discussed. after the committee and interest group reports.
Approval of the Minutes from August 21, 2018
No additional revisions to the minutes were brought forward. Patrick moved to approve the minutes. Virginia seconded.
Continuing Education Committee Report
Melvin had no formal report. Discussion proceeded to review plans for the Fall meeting. The date of the fall meeting is November 8. The Resource Sharing Task Force is presenting in the afternoon, with the business meeting and interest group meetings in the morning. Work needs to begin on planning a biennial workshop for Spring 2019. Meeting documents should be published on October 8. Virginia will follow-up directly with Evan Boyd on the Resource Sharing Task Force to ask about putting a link to their latest survey on the website and including it in the newsletter email to go out on or around October 8.
As of September 25, 2018 and the last account statements of August 31, 2018, SEPTLA’s current balances are as follows:
Business Checking Acct (ending in 9912) = $4,132.54
Money Market Acct (ending in 9552) = $6,729.47
Communications Committee Report
The committee has continued to discuss possible tools for developing a member resource/expertise list. Myka will follow up on earlier conversations with Gillian Harrison Cain at ATLA about possibly partnering on a tool under development for ATLA members so that a decision can be made about how to proceed with this project. SEPTLA’s domain can support the creation of email accounts and has a webmail client. An email address has been established for a potential administrative assistant with a password that can be changed as the person in that role changes while also retaining archived emails. The website hosting contract is on a six month schedule and our next bill is anticipated in October.
Cataloging and Metadata Interest Group Report
There are many leadership changes across SEPTLA libraries in this field and Chris plans to offer to stay on as chair of the interest group for another year. The topic covered at the next meeting will be cataloging workflows. Copy cataloging is also an interest and folks attending the meeting will be asked to bring and share training resources they have developed or found. This will be written up for distribution prior to the meeting on the website and email newsletter.
Research Services Interest Group Report
Elizabeth announced that Bethany O’Shea is no longer at a SEPTLA library and this interest group is now without a chair. Discussion followed about the possibility of appointing an interim chair before the fall meeting. Since interest group chairs are elected by the interest group, appointing an interim chair is not within the purview of Executive Committee. An interest group meeting will be included in the schedule and those who gather for it may discuss what they want and elect a new chair at that time.
Committee Membership, Expiring Terms, and Vacancies
A review of the membership of the Continuing Education Committee revealed that Julie Dawson (member) and Lydia Putnam (member) have terms that will expire at the fall meeting. The chair is also available because Melvin Hartwick was appointed as interim until the fall meeting. A review of the membership of the Communications Committee revealed that Lydia Putnam (member) has a term expiring at the fall meeting and the newsletter editor position remains available. Elizabeth will reach out to Julie and Lydia to gauge their interest in serving another term and will write up a call for volunteers to be posted to the website and email newsletter.
Interlibrary Loan Courier Services
Following up on discussion at the previous Executive Committee Meeting, Elizabeth reported that Moravian participates in a regional consortium with a courier service that delivers every day during the semester. All institutions in the consortium are within a 30 mile radius. Moravian also has a UPS account that guarantees 24 hour delivery. Princeton uses USPS for all its ILL shipments.
SEPTLA Administrative Assistant
Elizabeth presented an updated draft job description incorporating feedback from the discussion at the previous Executive Committee meeting. Discussion followed about whether to put a cap on the hours this employee would work and would this person be required to attend Executive Committee and biannual meetings. The employee would need to be accountable to someone, and after discussion it was agreed that the President would be the best person to provide oversight. Supplies and equipment needed to perform the job might need to be defined in the job description/advertisement. Elizabeth will revise the job description to incorporate this feedback and the revised draft will be attached to the minutes of this meeting and shared/discussed during the general membership business meeting in November.
New Brunswick Theological Seminary has two open positions – collection services librarian and public services coordinator/librarian. There is not another Executive Committee meeting scheduled before the Fall Meeting in November.
Elizabeth adjourned the meeting.
Job Description for SEPTLA Administrative Assistant (DRAFT)
The following draft awaits the approval of the SEPTLA membership.
Reporting to the President of SEPTLA, the Administrative Assistant serves as a liaison to several SEPTLA committees, namely the Executive Committee, the Communications Committee, and the Continuing Education Committee.
- Serving as an intermediary between the meeting host institution and the Continuing Education Committee.
- Confirming speakers.
- Collaborating with the host institution.
- Preparing a newsletter in advance of the fall and spring meetings.
- Creating and ordering organizational bookmarks.
- Serving as the point person for consortial purchasing.
- Performing other duties as assigned by Committee Chairs and/or the President.
Note: The Administrative Assistant is welcome to attend the fall and spring membership meetings. However, this is not normally required.
Successful candidates will have:
- Proficiency with Microsoft Office suite, Google applications, and editing software.
- Excellent organizational and communication skills.
Note: The Administrative Assistant is responsible for filing taxes on earned income for the calendar year. SEPTLA does not file employee forms. Assistant wages should be claimed with the IRS as self-employment/consultant wages. Applicable taxes will be paid by the Administrative Assistant. This position is not eligible for benefits.
Hours of Work:
- Part-time, flexible
- On average 10 to 15 hours per month
- Hours will fluctuate based on the meeting schedule
Wage: $13.00 an hour
Work Location: Remote. SEPTLA does not provide office space, a computer, or phone.
1:00 p.m., August 21, 2018
Present: Virginia Dearborn (Communications Committee chair), Mark Draper (Resource Sharing Task Force chair), Robert McInnis (secretary), Patrick Milas (treasurer), Elizabeth Miller (president), Bethany O’Shea (Research Services Interest Group chair), Myka Kennedy Stephens (past president)
Not present: Chris Schwartz (Cataloging & Metadata Interest Group chair), a Continuing Education Committee representative
Elizabeth called the meeting to order at 1:05 p.m.
Not all members expected were present at the time the meeting was called to order. Bob asked if we needed a quorum of the Executive Committee to be able to conduct business. The Bylaws do not state that the Executive Committee needs a quorum to meet.
Elizabeth welcomed everyone to the meeting.
Approval of the Agenda
The agenda was approved with the correction that the minutes to be approved were from the August 1, 2018 meeting.
Virginia moved that the minutes from the August 1, 2018 Executive Committee meeting be approved with no changes. Bob seconded.
Continuing Education Committee
- No one has stepped forward to volunteer as chair of the Continuing Education Committee.
- Virginia offered to confer with her supervisor about sharing the call with the PTS Library staff.
- Myka asked if the potential hire of a SEPTLA Administrative Assistant might make chairing this committee more attractive and doable for SEPTLA librarians.
- Date set for November 8 at Biblical Theological Seminary in Hatfield, PA.
- Elizabeth proposed that the plenary session be a continuation of our resource sharing conversation from the Spring Meeting.
- Mark agreed to reach out to the members of his task force to verify that they could help lead the plenary discussion.
- Myka asked if Lydia Putnam at Biblical could act as an interim chair or unofficial point person for Continuing Education until the Fall Meeting so that this committee has voice and representation at Executive Committee meetings. This suggestion was put on hold until after Virginia talks to her colleagues at Princeton.
Resource Sharing Task Force
- Another survey will be going out very soon to get clarity about where SEPTLA libraries are getting their resources from and who are they getting them through.
- Are SEPTLA libraries already getting consortial pricing for their resources? If so, a lot of vendors will not let libraries change consortiums.
- The conversation in November will explore if SEPTLA is viable as a consortium, and if so what it would look like.
- The revised survey will be sent out very soon and Virginia will also post a link to it on the SEPTLA website.
- Another resource sharing possibility is exploring a federated catalog.
- Elizabeth offered to follow-up with Jim Humble about what is in the archives related to any past consortial agreements that SEPTLA may have entered.
- Myka asked about resource sharing in terms of interlibrary loan, direct borrowing, and shared collection development. Are there possibilities to expand and broaden resource sharing activities that would support these things that we’re already doing? For example, a courier service. Virginia offered to find out what Princeton Seminary does for loans.
- Virginia shared a mock-up of a new bookmark design based on the feedback received from the Spring Meeting survey.
- Biblical Theological Seminary is changing its name to Missio Seminary in October 2018, and they will be relocating to Philadelphia, PA in January 2019. Because of these changes, Virginia would prefer to wait until early 2019 to print the new bookmarks. They could be passed out at the Spring Meeting in 2019.
- New Brunswick Theological Seminary ran out of bookmarks and would like to print their own. Virginia offered to send them the file for the new design.
- The committee agreed that Virginia should also post the file for the current design (with Biblical as Biblical and in Hatfield) on the website.
Proposed Changes to the Bylaws
- Section 5.3 - strike confusing language about who is chair of the Executive Committee
- Section 6.1 - make additions to the President’s responsibilities so that it accurately reflects what the President does
- 6.1.7 - add thanking host institutions and speakers
- 6.1.8 - Executive Committee responsibilities
- 6.1.7 - determine the need for task forces (numbering will be adjusted when the proposal is prepared for the membership meeting)
- 6.1.9 - send a welcome packet to new directors; Virginia proposed to add “library” before directors.
- Section 6.2 - strike the responsibility to reach out to new library directors from the Secretary’s responsibilities
- Section 6.3 - revisions to the Treasurer’s responsibilities were discussed at the meeting on August 1, 2018.
- Section 6.4 - additions to Past-President’s responsibilities
- 6.4.3 - add survey responsibilities; Virginia proposed to add “membership” before meeting
- 6.4.5 - add responsibilities related to the ATLA conference first-time attendee scholarship
- Myka moved to bring these changes to the membership meeting; Bob seconded; the motion carried unanimously.
SEPTLA Administrative Assistant
- Elizabeth shared a drafted job description for an administrative assistant that could be hired by SEPTLA.
- A note on the job description states that the employee would be responsible for filing his/her own taxes for self-employed/consultant wages. Is this sufficient to protect SEPTLA? Elizabeth believes so because she modeled this after a similar job description for another organization like SEPTLA.
- Discussion followed that it might be helpful to clarify that the employee would work remotely and that SEPTLA would not provide office space or equipment.
- Virginia offered to look into our ability to provide an email account that could store archived emails instead of an email alias.
- Virginia asked about updates to the officers page on the website. The Membership Task Force may be removed because they completed their charge.
- Virginia also shared a draft post of the Executive Committee minutes on the SEPTLA website. She will continue working on formatting to share posts in the new accordion widget.
Elizabeth adjourned the meeting at 2:08 p.m.
Addendum for online business:
- On August 28, Elizabeth emailed all Executive Committee members with the news that Melvin Hartwick at Princeton had volunteered to serve as interim chair of the Continuing Education Committee until the Fall Meeting.
- Six votes confirming Melvin’s interim appointment were tallied via email. No dissenting votes recorded.
- On August 29, Elizabeth emailed all Executive Committee members with the results of the vote and announced Melvin’s interim appointment. She also shared that the Resource Sharing Task Force members had confirmed to lead the plenary session for the Fall Meeting.
- Virginia emailed all the Executive Committee members that she was able to set up an email address for a potential administrative assistant (firstname.lastname@example.org) and that the current draft of the SEPTLA bookmark is now on the Member Libraries page of the SEPTLA website.
10:00 a.m., August 1, 2018
Present: Virginia Dearborn (Communications Committee chair), Bob McInnis (secretary), Patrick Milas (treasurer), Elizabeth Miller (president), Bethany O’Shea (Research Services Interest Group chair), Chris Schwartz (Cataloging & Metadata Interest Group chair), Myka Kennedy Stephens (past president)
Not present: Mark Draper (Resource Sharing Task Force chair), a Continuing Education Committee representative
Elizabeth called the meeting to order at 10:04 a.m.
- Patrick announced that he will be the new director of the Gardner Sage Library at New Brunswick Theological Seminary. All the SEPTLA treasurer documents will be transferring there with him.
- Myka announced that Hannah Bingman-Forshey resigned as circulation manager of Schaff Library. Lancaster Theological Seminary is currently seeking a Community Engagement Librarian.
- Bob shared that he is planning to attend the Society of American Archivists meeting. The International Congress on Calvin Research will convene at Westminster Theological Seminary in late August.
Approval of the Agenda
- No changes were made to the agenda.
- Bob moved to approve the agenda as is; Virginia seconded.
Approval of the Minutes from March 2, 2018
- No changes were made to the minutes.
- Elizabeth moved to approve the minutes as is; Bob seconded.
Change in Executive Committee meeting dates
- The meeting previously scheduled on September 19, 2018 has been canceled.
- An additional meeting is added to the schedule for Tuesday, August 21 at 1:00 p.m.
- A meeting in September will be held Tuesday, September 25 at 2:30 p.m.
- Meetings will be held for 90 minutes and cut off even if there are items remaining on the agenda.
- Patrick shared that the only account activity since the last meeting was a disbursement for web hosting.
- The checking account balance is $4,132.54.
- The money market account balance is $6,726.61.
- Accounts total $10,859.15.
Continuing Education Committee Report
- Ondrea Murphy is no longer at New Brunswick Theological Seminary. She took a position at a library in Delaware that is not a SEPTLA member library.
- Elizabeth will reach out to the Continuing Education Committee members to begin work on the Fall meeting plans and to solicit nominations for a new chair.
- The Executive Committee will revisit Continuing Education Committee membership at our next meeting and hope to make appointments for vacancies at that time.
Resource Sharing Task Force Report
- Mark Draper was not in attendance.
- Discussion postponed until next meeting.
Spring Meeting Survey Results
- Overall the feedback on the meeting was very positive.
- Ideas for topics to cover at future meetings included:
- A fuller presentation on creating instructional videos
- The possible development of a theological librarianship course at a nearby MSLIS school. The committee discussed that this is something we might need to refer to ATLA.
- Assessment and preparation for ATS accreditation
- Library and archives tours
- User experience and needs assessments
- Collection analysis and shared collection development among SEPTLA libraries
- Respondents were overwhelmingly in favor of webinars co-sponsored with ATLA as well as facilitated virtual conferencing meetings on specific topics. Elizabeth suggested the next survey will ask which topics people would be most interested in engaging in a webinar or virtual conference format.
- The only possible new member suggested was Eastern Mennonite University, which has a campus in Lancaster. Myka shared what she knows about EMU’s Lancaster campus based on Lancaster Theological Seminary’s agreement with them for library access. When their new community engagement librarian is hired, Lancaster Theological Seminary will renew their relationship with EMU’s Lancaster campus and provide SEPTLA with an update.
- Most respondents were either very satisfied or satisfied with the format of Teamwork’s spring issue.
- When asked about a dues increase, 10 respondents thought it would be fine and 4 were against. Those who spoke against it were strongly against it. Myka suggested that perhaps the Executive Committee should go ahead and move forward with new initiatives that may have a financial cost and revisit the topic of a dues increase once we know the full financial impact of the initiatives and how much of an increase is needed to keep SEPTLA’s accounts healthy.
- The bookmark option that got the most top choice results is a 2.5" x 8" bookmark with the SEPTLA logo and general information about reciprocal borrowing on front, and a list of SEPTLA member libraries with city and state on the back (color front, b&w back). Virginia offered to make a design attempt before the fall meeting.
Communications Committee Report
- Virginia demonstrated a new format for the electronic newsletter on the SEPTLA website. Discussion followed about how to populate the format with text from posts so that text does not have to be entered twice.
- Elizabeth has tried reaching out to three different libraries to find a newsletter editor and has not been successful in recruiting a nomination.
- Virginia mentioned that she does not wish to be reappointed to website manager and co-chair of the Communications Committee at the end of her term.
Cataloging and Metadata Interest Group Report
- Chris shared that attendance at the spring meeting was smaller than usual, but they had a good discussion.
- An observation: there are several newer catalogers and those who catalog in addition to other responsibilities who may benefit from a more collaborative teaching/training opportunity at SEPTLA meetings.
- At the fall meeting, the interest group will be continuing a discussion of the RDA Toolkit.
- Chris will be stepping down as chair and the group will elect a new chair at the fall meeting.
Research Services Interest Group Report
- Bethany shared the following that she intends to forward to the interest group: At the Spring meeting, many of the attendees mentioned wanting to further pursue the topic of creating instructional videos. I think a group-wide discussion might work as one of this years meeting programs. We could brainstorm resources that we own and talents each member possesses as a way to think about how each library/group of libraries could work to make videos. I would be interested in showing clips of the video creation process from other librarians and could re-show my example video from the Spring meeting.
SEPTLA Updates for the ATLA Newsletter
- Myka provided some background information: Roger Morales at ATLA would like to help regional groups connect with the larger ATLA membership through the ATLA Newsletter. In the past, SEPTLA has only submitted articles to the ATLA Newsletter when we’ve received a grant for one of our biennial meetings. Do we want to submit articles to the ATLA Newsletter more often? Who should be responsible for this?
- Elizabeth suggested that it would be good to submit an article to the ATLA Newsletter at least once a year.
- Chris suggested that we might repurpose some of our own blog posts instead of generating new content. Discussion followed that most of our blog posts are reports and minutes that wouldn’t necessarily be of interest or appropriate for the ATLA Newsletter.
- This could be part of the responsibilities of an administrative assistant, if this is a direction we’d like to pursue.
- The Communications Committee would also be a good home for something like this.
- Patrick suggested that the past-president might be an appropriate person to submit a SEPTLA annual report for the ATLA Newsletter. Since the past-president does not currently generate an annual report for SEPTLA, this would be a new responsibility and could have value for the organization.
- The Executive Committee will revisit this in the spring.
Potential New Member Library
- Elizabeth shared that Duquesne University in western Pennsylvania near Pittsburgh is interested in joining SEPTLA. One major difficulty is that we would not be able to make a site visit as stipulated in our bylaws, and the staff members would not be likely to attend any SEPTLA meetings. Bethany shared that Pittsburgh Theological Seminary is a member of the Ohio Theological Library Association. Elizabeth will suggest DU look into membership there.
- One possibility is to offer individual membership in addition to institutional membership. This would also help librarians in other non-ATLA libraries who have an interest in theological librarianship become involved in an professional organization.
- Chris remembers a time when individual memberships were discussed before, and one former SEPTLA member felt very strongly that individual memberships would help people feel more invested in the organization, but nothing ever came of the discussion. Jim Humble might be able to find something in the SEPTLA archives.
Membership Drive or New Leadership Model?
- Invitations to the spring meeting were sent out to the libraries identified by the Membership Task Force as possible potential member institutions. There was a very low response rate. A membership drive for institutional members is not likely to be fruitful or very feasible.
- A new leadership model for the elected one-year term offices may be very helpful to keep us moving forward. These offices are secretary, president, and past-president.
- Elizabeth proposed an alphabetical rotation based on institution name. Another regional library organization uses this model. This would mean a three-year commitment for an institutional representative to cycle through the three offices.
- Additional rotation cycles might also be helpful for committee membership and committee chairs.
- The possibility of individual memberships was brought up again and how this could also potentially help with leadership.
Changes to the Bylaws
- Elizabeth is in the process of reviewing the Bylaws and making suggested changes so that they more accurately reflect the current responsibilities and expectations of the offices.
- Language for updating the Treasurer’s section was discussed.
- A more thorough consideration of Bylaws revisions will be given at the next meeting.
SEPTLA Administrative Assistant
- This discussion was postponed until the next meeting
- The Fall meeting is not settled. Potential dates to suggest to the Continuing Education Committee were discussed. The best possible dates for those present and their institutions included November 7, 8, 12, 13, 14, or 15.
Elizabeth adjourned the meeting at 11:32 a.m.