SEPTLA Business Meeting Agenda, May 9, 2019

    1. Welcome and Thanks
    2. Approval of Agenda
    3. Approval of Minutes from November 8, 2018
    4. Reports
      • Treasurer’s Report
      • Research Services Interest Group
      • Cataloging and Metadata Interest Group
      • Communications Committee
      • Continuing Education Committee
    5. Amendments to Bylaws
    6. Job Description for SEPTLA Administrative Assistant
    7. Elections
      • President
      • Secretary
    8. Vacancies
      • Chair of Continuing Education Committee
      • Member at Large of the Continuing Education Committee
    9. Institutional News
    10. Other Business
    11. Conclusion and Next Meeting

SEPTLA Spring Meeting 2019 Invitation

Please join us for our next meeting Thursday, May 9, 2019, hosted by St. Charles Borromeo Seminary.

RSVPs accepted through April 25: jhumble [at] scs [dot] edu

Agenda

9:00 – 9:30: Registration and continental breakfast

9:30 – 10:30: Collection development discussion

10:45 – 11:45: Business meeting

12:00 – 1:00: Lunch

1:00 – 2:30: Slack workshop

President’s Message, April 2019

Recent discussions surrounding the mission statement of Moravian Theological Seminary have reminded me of SEPTLA, for a trademark of both organizations involves community.  At Moravian, we pride ourselves on our hospitality and being a warm and welcoming environment, and I believe that SEPTLA embodies this same type of community.   As an organization, SEPTLA values collaboration, and members benefit from learning from one another.  Simply put, we are better together.

At the hands-on spring meeting, scheduled for Thursday, May 9 at St. Charles Borromeo, we will be harnessing the collective wisdom of SEPTLA, sharing collection development policies and exploring Slack, a cloud-based collaborative tool.  SEPTLA members can use Slack to communicate with one another, asking questions and sharing best practices.  During break-out sessions, interest groups can brainstorm how they can use Slack to build community.  To get the most out of this workshop style meeting, please bring your own device—laptop, iPad, etc.

During the business meeting, we will elect new leaders and revisit proposed changes to the bylaws, as well as the potential addition of an administrative assistant.  The proposed changes examine workflow and responsibilities.  All are welcome to participate in these discussions, which will be occurring concurrently in person and via video-conferencing (Zoom).  Please consider how you can join the conversation.

I would also encourage you to become involved in the SEPTLA community by serving in a leadership role.  There are amble ways to serve.  Currently, the following positions are open:

  • Chair of the Continuing Education Committee
  • Member at large of the Continuing Education Committee
  • President
  • Secretary

If you would like to learn more about any of these opportunities, please contact me or the Past President, Myka Kennedy Stephens.

In closing, I would like to leave you with Helen Keller’s words, which point to the value of community: “Alone we can do so little; together we can do so much.”

Elizabeth Young Miller

SEPTLA President, 2018-2019

SEPTLA Fall 2018 Meeting Invitation

Join us for the next SEPTLA meeting!

DATE: Thursday, November 8, 2018
LOCATION: Missio Seminary (formerly Biblical Theological Seminary) in Hatfield, PA

Please RSVP by October 26, 2018: https://goo.gl/forms/taARtYpvHfnYjNXj2

Directions: https://goo.gl/maps/ZM4Um4EBEtj 200 N Main St, Hatfield, PA 19440

Tentative schedule

9:30-10:00, Registration and Light Refreshments
10:00-10:30, Interest Group Meetings

  • Cataloging and Metadata Interest Group: (1) Cataloging workflows, (2) Resources (materials/programs) for training paraprofessional staff in cataloging (particularly copy cataloging). If you have some internal documentation on these topics that you would like to share with the group, please bring at least 10 photocopies.
  • Research Services Interest Group: (1) Electing a new chair , (2) Training videos (or other topic of the group’s choosing)

10:45-11:45, Business Meeting
11:55, Greeting
12:00-1:15pm, Lunch ($10)
1:30-2:45, Resource Sharing Task Force Discusses SEPTLA Resource Sharing Survey 2 Results
3:00, Tour of the Missio Library and Booksale (optional)

SEPTLA Business Meeting Agenda, November 8, 2018

  1. Welcome and Thanks
  2. Approval of Agenda
  3. Approval of Minutes from May 11, 2018
  4. Reports
    • Treasurer’s Report
    • Research Services Interest Group
    • Cataloging and Metadata Interest Group
    • Communications Committee
    • Continuing Education Committee
  5. Amendments to Bylaws
  6. Job Description for SEPTLA Administrative Assistant
  7. Openings
    • Chair of Continuing Education Committee
    • Member at Large of the Continuing Education Committee
    • Newsletter Editor
  8. Institutional News
  9. Other Business
  10. Conclusion and Next Meeting

President’s Message, October 2018

After recently participating in Moravian’s third annual Heritage Day, a time of service to the community, I am reminded of the value of volunteering as a way to give back and the many forms it can take.  Along with other members of the seminary community, I compiled origami kits for hospitalized children in the region and created cards to go with these packets.  The aim of Heritage Day is to convey the message that others care and that we are all on the journey of life together.  SEPTLA members share a similar mentality.

I must admit, however, that it was tempting not to participate in Heritage Day this year, especially with a busier than usual September.  Lots of us, myself included, wear many hats and may sometimes feel like we are in the circus walking the balance beam, juggling multiple responsibilities, and trying not to fall.  Fortunately, we are not alone; we can lean on our SEPTLA colleagues.

SEPTLA members serve as resources for one another, sharing their expertise in particular areas.  Moreover, SEPTLA meetings provide the perfect opportunity for learning about best practices and brainstorming how we can “be better together.”  At the fall meeting scheduled for November 8 at Missio Seminary (formerly Biblical Theological Seminary), the Resource Sharing Task Force will continue the conversation that we started at the spring meeting—how can we leverage our solidarity to get the best “bang for our buck” and move our libraries and institutions forward.

During the business meeting, we will discuss the important roles of those serving in leadership positions within SEPTLA and how the bylaws and the proposed addition of an administrative assistant can more accurately reflect these responsibilities and better serve the membership.  Serving together we can accomplish more.

In closing, consider the value of SEPTLA and how you might be able to contribute to the future of this organization in big and small ways.  There are a variety of ways to get involved.  Currently, the following positions are open:

  • Chair of the Continuing Education Committee
  • Member at large of the Continuing Education Committee
  • Newsletter Editor
  • Chair of the Research Services Interest Group

If you are willing to serve, but are concerned about the time commitment, please let me know.  Perhaps co-chairing is a solution.  How will you “pay it forward?”

Elizabeth Young Miller

SEPTLA President, 2018-2019

Proposed Amendments to the SEPTLA Bylaws, August 21, 2018

Endorsed by the Executive Committee on August 21, 2018

Section 5.3 – Terms of Office

Motion: To amend 5.3 by striking “as chair of the Executive Committee.”  This pertains to the Past President and does not reflect current practice.

5.3. The President and Secretary may stand for re-election for a consecutive second one year term. If the President is re-elected for a second term, the Past President shall serve a second term.

Section 6.1. President

Motion: To add 6.1.2. The President shall thank the host institution and speaker(s) in writing.

Motion: To add 6.1.3. The President shall call, prepare agendas for, and chair meetings of the Executive Committee.

Motion: To renumber 6.1.3 to 6.1.4. 

6.1.4. The President shall serve as a member of the Executive Committee during the time of service as president and while in the capacity of immediate past president.

Motion: To renumber 6.1.2 to 6.1.5.

6.1.5. The President shall also be responsible for preparing a column for each issue of the newsletter.

Motion: To renumber 6.1.4. to 6.1.6.

6.1.6. The President, with the assistance of the Executive Committee, shall schedule a review of all official SEPTLA documents during their first term.

Motion:  To add 6.1.7. The President, in consultation with the Executive Committee, shall determine the need for task forces.

Motion: To renumber 6.1.5 to 6.1.8.

6.1.8. The President, with his or her email address, will be listed as the official contact on the SEPTLA Website and be responsible for prompt response to inquiries made via the Website.

Motion: To add 6.1.9. The President shall send a welcome packet to new library directors, including the SEPTLA bylaws and the direct-borrowing agreement for the signature of the new director.

Section 6.2. Secretary

Motion: To strike “6.2.4. The Secretary shall send a packet of SEPTLA bylaws and direct borrowing agreement for the signature of a new library director in a Member Institution.”  These responsibilities have been added to 6.1.9.

Section 6.3. Treasurer

Motion: To add 6.3.1. The Treasurer shall serve as the primary contact for the bank.

Motion: To renumber 6.3.1 to 6.3.2 and to strike “hold” and add receive, steward and disburse and strike “and.”

6.3.2. The Treasurer shall receive, steward and disburse any moneys of the associationmaintain records of income and expense, and provide reports during each Executive Committee meeting and plenary business meeting.

Motion: To renumber 6.3.2 to 6.3.3.

6.3.3. The Treasurer shall serve as a member of the Executive Committee.

Section 6.4. Past President

Motion: To add 6.4.3. The Past President shall distribute a survey after each membership meeting, analyze the results, and share the findings with the Executive Committee.

Motion: To renumber 6.4.3 to 6.4.4.

6.4.4. The Past President shall solicit nominations for those offices to be filled in the annual elections.

Motion: To add 6.4.5. The Past President shall solicit applications for the ATLA conference first-time attendee scholarship.

President’s Message, April 2018

These are extremely challenging times, my friends. Many of our member institutions are in transition – staff transitions, facility transitions, and larger institutional transitions. In the face of so much change it is hard to know what, if anything, is stable enough to stand upon. Sometimes we might feel that if we could find a resting place, somewhere away from the change to catch our breath, it would help us recover our strength to continue moving forward.

I would like to offer that SEPTLA has the capacity to be such a resting place. As a 50+ year organization, SEPTLA remains committed to bringing our institutions together for fellowship, collaboration, and continuing education. While we are not immune to change and are experiencing our own transitions, our shared commitment to theological education and librarianship in this region provides a constancy that many of us can turn to for support and encouragement.

Serving as SEPTLA’s president for these past two years has been a rewarding experience, and I thank you for the opportunity. In that time, we received the findings and recommendations of the Future Task Force and began the work of acting upon those recommendations. Our meeting in May at Cairn University developed out of some of those suggestions. We will be exploring our capacity for resource sharing as a consortium through a dialogue facilitated by the Resource Sharing Task Force, in addition to hearing about new EBSCO products like FOLIO and ATLAS Plus.

Our Membership Task Force will also be presenting its findings and recommendations during our Business Meeting. The Executive Committee, having heard the report on March 2, is eager to hear feedback from the membership about its recommendations.

The spring meeting also brings with it officer elections. We will be electing a new secretary and a new president—I will have served the two consecutive terms allowed in the Bylaws. There are also two positions open on the Communications Committee: Archivist and Newsletter Editor. Please consider volunteering for one of these positions. SEPTLA is a friendly and supportive organization for those interested in serving.

I look forward to seeing you at Cairn in May,

Myka Kennedy Stephens

SEPTLA President, 2016-2018