SEPTLA Business Meeting Minutes, May 11, 2018

Spring Meeting – May 11, 2018
Cairn University

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I. Welcome and Thanks
Myka Kennedy Stephens welcomed everyone and called the meeting to order.

II. Approval of Agenda
Myka Kennedy Stephens asked if there were any changes to the agenda. Seeing
none, the agenda was approved.

III. Approval of Minutes from October 4, 2017 Meeting
Myka Kennedy Stephens explained that since minutes from the fall meeting were not submitted, she reconstructed them. She asked if there were any changes, encouraging members to e-mail the Executive Committee with any corrections.

IV. Reports

A. Treasurer’s Report
1. Checking balance: $4,192.48
2. Deposits reflect dues
3. Withdrawals account for meeting expenses and SEPTLA’s web presence
4. PNC Money Market balance: $6,718.14
5. Total balance: $10,910.62

B. Membership Task Force
Elizabeth Young Miller thanked committee member Jim Sauer and provided some context for the report. She emphasized that the membership would be consulted regarding the recommendations and clarified that stipends will not be offered to the president of SEPTLA.

C. Continuing Education Committee Report
Ondrea Murphy thanked Cairn University for hosting the meeting and recognized the contributions of the Continuing Education Committee: Julie Dawson, James Humble, and Lydia Putnam. The Committee will be in dialog about the fall meeting, as well as the workshop piece for the spring 2019 meeting. Currently, the Committee is looking for hosts for the fall meeting. Lydia Putnam mentioned that Biblical may be interested in hosting.

D. Communications Committee Report
Virginia Dearborn thanked those who serve on this committee and reported that that there are openings. The “News” section of the website has new content and feedback is welcome. Lydia Putnam highlighted the RSS feed on the website.

E. Research Services Interest Group Report
Ondrea Murphy reported on behalf of Bethany O’Shea. The Interest Group
discussed instructional videos, a conversation that will continue in the fall. Lydia
Putnam highlighted that there are further questions, such as meeting standards and
complying with accessibility. Virginia Dearborn also mentioned that the group
discussed how to share these videos. Bethany will share the PowerPoint slides
with Virginia, who can post them to the SEPTLA website

F. Cataloging and Metadata Interest Group
Melvin Hartwick reported for Chris Schwartz. The main topic of the meeting was the RDA Toolkit Restructure and Redesign (3R) Project. This project is dramatically changing the web-based version of the cataloging code, RDA Toolkit. At the meeting, we examined the preliminary screenshots that are available now. A beta version is scheduled to be released on June 13, 2018. We also discussed the ATLA NACO Funnel Project. Melvin highlighted that Princeton will be offering NACO training this summer and encouraged any interested libraries to contact Princeton.

V. Election of Officers
Since the past president was not in attendance, Myka Kennedy Stephens presided over the election of officers.

A. Secretary
Myka asked for nominations from the floor. Patrick Milas nominated Robert (Bob) McInnes. Bob accepted the nomination. Seeing no new nominations, Steve McKinzie moved to close nominations. Bob was elected by a clear majority.

B. President
Myka opened nominations from the floor. Donna Roof nominated Elizabeth Young Miller, who accepted the nomination. Seeing no additional nominations, Elizabeth was approved as president.

VI. Additional Openings (to be appointed by Executive Committee)

A. Archivist
Myka Kennedy Stephens shared that the Executive Committee voted to appoint Jim Humble the archivist earlier that week. The archives, which had been housed at Lancaster Bible College, will be moving to St. Charles Borromeo.

B. Newsletter Editor
Myka Kennedy Stephens explained that Stephanie Kaceli would be stepping down from her role as newsletter editor, and Myka asked for volunteers. Myka shared more about this position, explaining that this individual is part of the Communications Committee and serves a two-year renewable term, sharing the newsletter with the membership four (4) weeks before each meeting. Chris Schwartz asked if this person attends Executive Committee meetings. Myka replied that this individual would serve as a co-chair of the Communications Committee with Virginia Dearborn. Virginia and the newsletter editor would take turns attending the Executive Committee meetings. Since no volunteers were forthcoming, Myka encouraged interested parties to talk with her. The Executive Committee will appoint someone if there are no volunteers.

VII. Other Business
Myka Kennedy Stephens asked if there was any additional business. There was none.

VIII. Adjourn
Myka Kennedy Stephens thanked everyone for attending and adjourned the meeting.

Respectfully Submitted,
Elizabeth Young Miller

SEPTLA Fall 2018 Meeting Invitation

Join us for the next SEPTLA meeting!

DATE: Thursday, November 8, 2018
LOCATION: Missio Seminary (formerly Biblical Theological Seminary) in Hatfield, PA

Please RSVP by October 26, 2018: https://goo.gl/forms/taARtYpvHfnYjNXj2

Directions: https://goo.gl/maps/ZM4Um4EBEtj 200 N Main St, Hatfield, PA 19440

Tentative schedule

9:30-10:00, Registration and Light Refreshments
10:00-10:30, Interest Group Meetings

  • Cataloging and Metadata Interest Group: (1) Cataloging workflows, (2) Resources (materials/programs) for training paraprofessional staff in cataloging (particularly copy cataloging). If you have some internal documentation on these topics that you would like to share with the group, please bring at least 10 photocopies.
  • Research Services Interest Group: (1) Electing a new chair , (2) Training videos (or other topic of the group’s choosing)

10:45-11:45, Business Meeting
11:55, Greeting
12:00-1:15pm, Lunch ($10)
1:30-2:45, Resource Sharing Task Force Discusses SEPTLA Resource Sharing Survey 2 Results
3:00, Tour of the Missio Library and Booksale (optional)

SEPTLA Business Meeting Agenda, November 8, 2018

  1. Welcome and Thanks
  2. Approval of Agenda
  3. Approval of Minutes from May 11, 2018
  4. Reports
    • Treasurer’s Report
    • Research Services Interest Group
    • Cataloging and Metadata Interest Group
    • Communications Committee
    • Continuing Education Committee
  5. Amendments to Bylaws
  6. Job Description for SEPTLA Administrative Assistant
  7. Openings
    • Chair of Continuing Education Committee
    • Member at Large of the Continuing Education Committee
    • Newsletter Editor
  8. Institutional News
  9. Other Business
  10. Conclusion and Next Meeting

SEPTLA Business Meeting Agenda, May 11, 2018

  1. Welcome and Thanks
  2. Approval of Agenda
  3. Approval of Minutes from October 4, 2017
  4. Reports
    • Treasurer’s Report
    • Membership Task Force Report
    • Continuing Education Committee Report
    • Communications Committee Report
    • Research Services Interest Group
    • Cataloging and Metadata Interest Group Report
  5. Election of Officers
    • Secretary
    • President
  6. Additional Openings (to be appointed by Executive Committee)
    • Archivist
    • Newsletter Editor
  7. Institutional News
  8. Other Business
  9. Adjourn

SEPTLA Spring 2018 Meeting Invitation

DATE: Friday, May 11, 2018
LOCATION: Cairn University

Please plan on attending the SEPTLA spring meeting at Cairn University on May 11, 2018. All activities will be held in the Masland Library. Please park anywhere in lots A-E.

Thanks to EBSCO’s generosity, there is no additional cost to lunch for individuals. Please RSVP by April 28, 2018: https://goo.gl/h9ggu5

Directions: https://cairn.edu/about/area/map/
Campus Map: https://cairn.edu/documents/2014/01/campus-map.pdf/

Questions? Email stephaniekaceli@cairn.edu

Tentative schedule

8:45-9:15, Registration and Light Refreshments, Biblical Learning Center (BLC) 131
9:15-9:30, Welcome and Introductions
9:30-11:30, EBSCO Presentations, BLC 131
11:30-12:30, Lunch, BLC Area
Sponsored by EBSCO, Inc.
12:30-1:15, Interest group meetings
• Cataloging and Metadata Interest Group, BLC 132
Discussion of the new look to the RDA Toolkit—3R Project
• Reference Interest Group, BLC 134
Creating Library Instructional Videos
1:15-2:15, A Conversation with the Resource Sharing Task Force, BLC 131
2:30-3:00, Business meeting, BLC 131
3:00-3:30, JSTOR Forum demonstration (refreshments included), BLC 131

Fall 2017 Discussion and Presentation

Strengths, Passions and Needs of Our Libraries

Facilitators: Ondrea Murphy, Continuing Education Committee; Virginia Dearborn, Communication Committee

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Using the Internet Archive and Theological Commons as an On-Ramp to Digitization and Access for Local Collections

Presenter: Gregory Murray, Director of Digital Initiatives, Princeton Theological Seminary Library


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An Invitation to the SEPTLA Fall Meeting

Lancaster Bible College
901 Eden Road, Lancaster, PA 17601

Dear SEPTLA Colleagues,

We cordially invite you to Lancaster Bible College | Capital Seminary & Graduate School on Wednesday, October 4, 2017 to attend the fall SEPTLA meeting. Registration will begin at 9:15 a.m. in the Teague Learning Commons.

If you plan to attend the fall meeting, please RSVP by Wednesday, September 27 to Bethany Fethkenher at bfethkenher@lbc.edu. Please include in your email whether you will be eating lunch at LBC.

Lunch Options:
We will be having a buffet-style lunch in LBC’s Olewine Dining Commons. There you can select from the food items offered that day. All meals include your choice of beverage. Lunch will be $8 per person (cash only please). Here are the selections planned for the serving stations:

  • Assorted Pizzas
  • Pasta w/ Marinara and Alfredo Sauces
  • A hot ham sandwich on a roll w/ spicy mustard and cheddar cheese sauce
  • Turkey Tetrazzini
  • Egg noodles
  • Vegetable Lasagna
  • Fresh side vegetables
  • Chicken patty sandwich
  • Grilled cheese sandwich
  • Fresh cut French fries

**Please indicate if you have any special dietary restrictions.

Our theme for Fall: Shine Locally, Share Regionally

Directions to the LBC campus

Campus Map: Here is a campus map: https://www.lbc.edu/Assets/PDFs/About/campus_map-web.pdf. The Library is housed in the Teague Learning Commons (Number 16 on the map).

Parking: The parking lot is outside of the Teague Learning Commons. Overflow parking is available on the gravel lot behind the building. There is no need for a parking pass.

Meeting Schedule and Agenda

More details will be forthcoming in the SEPTLA Newsletter.

We look forward to seeing you at the meeting.

Mr. Clint Banz
Director of Library Services
Lancaster Bible College
Capital Seminary & Graduate School

SEPTLA Fall 2017 Meeting Schedule and Agenda

“Shine Locally, Share Regionally”

Location: Lancaster Bible College
Date: October 4, 2017

9:30-10:00am – Registration & Light Refreshments

10:00-11:45am – Morning Program

SEPTLA: Strengths, Passions & Needs of Our Libraries
Facilitators: Ondrea Murphy, Chair, Continuing Education Committee
Virginia Dearborn, Chair, Communications Committee

11:55am – Greeting

Dr. Philip Dearborn, Provost of Lancaster Bible College | Capital Seminary & Graduate School

12:00-1:00pm – Lunch

1:15-2:00pm – Afternoon Program

Using the Internet Archive and Theological Commons as an On-Ramp to Digitization and Access for Local Collections
Presenter: Greg Murray, Princeton Theological Seminary

2:00-2:15pm – Interest Group Meetings

2:30-3:00pm – Business Meeting

3:00pm – Tour of the Teague Learning Commons

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SEPTLA BUSINESS MEETING

OCTOBER 4, 2017

AGENDA

  1. Welcome and Thanks
  2. Approval of Minutes from April 21, 2017
  3. Reports
    • Treasurer’s Report
    • Continuing Education Committee Report
    • Communications Committee Report
    • Cataloging and Metadata Interest Group Report
    • Research Services Interest Group Report
  4. Affirmation of Membership Change
    • United Lutheran Seminary (formerly Lutheran Theological Seminary Philadelphia and Lutheran Theological Seminary Gettysburg)
  5. Confirmation of Position
    • Treasurer – Patrick Milas, Princeton Theological Seminary
  6. Volunteers for Open Positions
    • Continuing Education Committee – committee member (one position)
    • Membership Task Force – task force member (two positions)
    • Archivist
  7. Institutional News
  8. Other Business
  9. Adjourn

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Library Support for Online and Distance Education: SEPTLA Continuing Education Event (ATLA Newsletter)

On Friday, April 21, the Southeastern Pennsylvania Theological Library Association (SEPTLA) met at New Brunswick Theological Seminary for our biannual meeting. The program consisted of speakers addressing the theme of library support for online and distance education. Many of our institutions… more

Karla Grafton, “Library Support for Online and Distance Education: SEPTLA Continuing Education Event,” ATLA Newsletter, May 8, 2017, https://newsletter.atla.com/2017/septla-spring2017/